Role of the Graduate Advisor
Graduate advisors have a major role in the academic life of graduate students. Texas State graduate advisor responsibilities include, but are not limited to:
- serving as program liaison with The Graduate College
- submitting admission recommendations
- initiating degree audit changes
- coordinating program recruitment and retention initiatives
- coordinating graduate assistantships and scholarships with the department chair
- reviewing curriculum with program faculty
- coordinating comprehensive examinations
- serving and/or chairing departmental and Graduate College committees
- supporting program research initiatives
- facilitating internal and external program review with the department chair
- advising and mentoring students as they work toward the completion of degree requirements
All Texas State graduate advisors must be members of the graduate faculty (see the AA/PPS 04.01.30 Nomination and Evaluation Procedures for Graduate Faculty (7.03)). The graduate advisor is recommended for appointment by the chair/director of the academic department in which the program is administered and approved by the graduate dean. The Graduate Advisor Appointment Form must be completed and submitted to the graduate dean for approval. If the graduate advisor has administrative support, the Graduate Advisor Support Access Form should be submitted to The Graduate College before access to the systems is granted. If the admissions review committee needs access to BDMS, please complete the Graduate Faculty Admissions Committee Form.
Graduate advisors support the mission of the university and reflect the high standards of leadership in graduate education, as defined by the Council of Graduate Schools in the US.
The following guide has been designed to assist you in locating policies and procedures, which are important in advising graduate students.
Table of Contents
Please contact ITAC (email@example.com) for assistance with BDMS. If the questions are with GATS directly, The Graduate College will continue to assist you.
Changing Banner password and syncing with BDMS:
BDMS uses your Banner password which expires once a year. If you are having trouble accessing Banner, please log in to Banner (access via CatsWeb > Faculty Staff > Business Menu & Business Services > Internet Native Banner (INB) Production), and on the right side of the screen, click Change Banner Password. If your password has expired, you may need to enter a new one immediately upon login.
Once in Banner, on the toolbar, just to the right of center, you will see an icon with a magnifying glass. Click that and your new password will be synchronized to your BDMS password.
If you are using BDMS for the first time and are having trouble viewing documents, please refer to the steps and set of instructions below. If you are still unable to view documents, please contact ITAC at firstname.lastname@example.org for further assistance.
Additional Instructions and Information
- BDMS Queries - How-to Guide Rev 10 for Staff and Graduate Advisors
- BDMS Queries - How-to Guide for Z-S-GRADCLG
- DegreeWorks Graduate-Faculty Advisors Training Manual
- DegreeWorks - How-to Guide to View and Enter Petitions
- Logi Report Descriptions
- Major Codes
- Academic Certificates (AA/PPS No. 02.01.11 (02.22))
- Academic Programs: Additions, Changes, and Deletions (AA/PPS No. 02.01.10 (02.05))
- CIP Codes
- Fee Reduction for Thesis or Dissertation (UPPS No. 02.01.10)
- Graduate Faculty Nomination And Evaluation (AA/PPS No. 04.01.03 (7.03))
- Honor Code (UPPS No. 07.10.01)
- Salaried Graduate Student Employment College (UPPS No. 07.07.06)