ACADEMIC INFORMATION FOR GRADUATE ASSISTANTS
A prospective graduate/doctoral assistant must be enrolled as a regular, degree-seeking student in The Graduate College. Graduate/doctoral assistants may be employed as teaching assistants, instructional assistants, research assistants, or graduate assistants in a non-exempt status from the Fair Labor Standards Act (FLSA).
Types of Graduate Assistantships
Required Teaching Assistantship Courses
As a condition of employment, all GTAs, DTA, GIAs, and DIAs must complete a total of three hours of professional development course work. The course titles for the required in-service teaching courses vary by department. Some departments offer one three-hour course, some departments offer a two-hour and one-hour course for a combination of three hours, and other departments offer a one-hour course to be taken three times. Assistants enroll in the course offered by the department in which they are employed during their first term of employment and continue to enroll in subsequent terms until the three hour requirement is met, as applicable. Students may not enroll in this course work beyond the required three hours. Up to a total of three semester hours may be used with other graduate courses to satisfy the minimum nine semester hours of enrollment required as a condition of employment. The University administration will cover the fees and tuition for the required teaching assistantship course (up to a total of three semester credit hours only).
The minimum course load required during a fall/spring term of employment is nine graduate semester hours. Students who enrolled in nine graduate semester hours during the previous spring and fall terms are not required to enroll during the summer; otherwise enrollment in three graduate hours is required for the summer term. Assistants taking more than 12 graduate semester hours during the fall/spring terms must have approval from the dean of The Graduate College. Similarly, assistants taking more than six graduate semester hours per summer session must have approval from the dean of The Graduate College.
Allowable Work Hours
During the fall and spring terms, assistants may work up to 50% FTE (20 hours per week). An exception request with justification from the graduate advisor or department chair approved by the dean of The Graduate College must be on file with The Graduate College for employment intended over 50% FTE. The graduate dean may approve up to a maximum of 75% FTE (30 hours per week) during the fall and spring terms for non-international students. International graduate/doctoral assistants cannot be employed at more than 50% FTE during the fall and spring terms.
Teaching Load for Graduate/Doctoral Teaching Assistants
The usual semester hour teaching load during the fall or spring term is six semester hours or two classes. The usual semester hour teaching load during a six-week or eight-week summer session is one course (up to a maximum of four hours). A twelve-week summer session carries a normal teaching load of six hours. The dean of The Graduate College must approve any exceptions to these teaching loads.
These policies are designed to protect the graduate/doctoral assistant from bearing an unfair employment and course load, which facilitates the timely completion of the degree. Refer to UPPS 07.07.06, Salaried Graduate Assistant Employment Procedures, for more detailed information regarding salaried graduate student employment procedures.
Most departments conduct one or more orientation sessions for new assistants. Newly-hired assistants should inquire about orientation attendance requirements with the department or university office at the time they apply for employment.
Academic Eligibility Requirements
To see the full list of academic and enrollment requirements needed to be eligible for an assistantship position, please view The Graduate College's guide.
How to Apply for a Graduate Assistantship (Jobs 4 Cats)
Applications for assistantships should be made directly to the department or university office following their application procedure. It is also possible to apply for certain assistantship positions online through Career Services at Jobs4Cats.
Selection and Appointment
Offers of assistantships are contingent on available funds and admission of the applicant to a degree seeking graduate program. Graduate assistantship appointments are normally made for a summer session semester term, four and one half month academic semester, nine month, or 12 month basis. The term of an appointment of a Research Assistant may be based on the period of available grant funding. Renewal is at the discretion of the department or university office for which the student is employed. In all cases, the account manager or the manager’s designee will decide who is hired in accordance with the qualifications and standards required for the position.
Supervision and Evaluation
Teacher Assistants are the Instructor of Record for the course(s) assigned, however they are under the direct supervision of a faculty member experienced in the teaching discipline. Instructional Assistants are supervised by the Instructor of Record or Laboratory Coordinator of the courses assigned. Research Assistants are usually supervised by the faculty member or office supervisor with whom they work. All assistantship positions undergo regular evaluation as required by the department in which they are employed.
Salaries and Benefits
Assistants are paid in accordance with the following Student Employee Pay Schedule.
Eligibility for In-state Tuition
Certain assistantship types may qualify for tuition waivers through the office of Student Business Services. For more details, please refer to the Tuition Waivers and Exceptions list.
Assistants, employed at least half-time (50% FTE) for a minimum period of four and a half consecutive months, are eligible for employer group insurance plans administered by the Human Resources Benefit Office. Assistants are able to make a choice between the Student Insurance Plan administered by the Student Health Center and the Employer Group Insurance Program administered by the Human Resources Office. Also, some assistants may already be covered by insurance outside the University and, therefore, may choose not to enroll in a health insurance option offered by Texas State. Assistants should refer to the comparison summary on the Human Resources Office web site in order to make an educated decision.
No person shall be excluded from participation in, denied the benefits of, or be subject to discrimination under, any program or activity sponsored or conducted by Texas State University on any basis prohibited by applicable law, including race, color, age, national origin, religion, gender, sexual orientation, or disability.