Forms
Faculty
*These forms require Faculty NetID of the graduate advisor or chair to access.
- Departmental Email Communication (GATS) Update Form
- Dissertation Defense Submission Form*
- Graduate Advisor Appointment Form*
- Graduate Advisor Support Access Form*
- Graduate Degree Works Access Form*
- Graduate Faculty Admissions Committee Form*
- Graduate Faculty Nomination Form
- Permanent Deadline Change Request Form
- Current Cycle Deadline Change Request Form
Forms may be filled out and signed electronically and sent via email to The Graduate College at gcdegspcl@txstate.edu.
Please contact our Degree Audit Specialists at gcdegspcl@txstate.edu if you have any questions.
Students
General
- Academic Suspension Appeal
- Graduate Assistantship Course and Tuition Waiver Form
- Graduate Student Travel Fund Request Form
- Final Report for the Research Support Fellowship (Thesis | Doctoral)
- Letter of Completion or Anticipated Graduation
- Update Application Form
- Withdrawal Form
- Request to Defer Participation in Commencement Ceremony
Master's
Forms for Thesis Students
- Thesis Proposal Form
- Thesis Submission Approval Form
- Thesis Chair/Committee Member Change Request Form
- Master's Comprehensive Examination Report Form
Forms for All Master's Students
- Master's Comprehensive Examination Report Form
- Change of Minor/Concentration Form
- Leave of Absence Form for Master's Degree, Specialist Degree, and Pre-Candidacy Doctoral Degree Students
Doctoral
- Form A – Dissertation Committee Chair Assignment Form
- Form B – Dissertation Committee Request Form
- Form C – Doctoral Comprehensive Examination Report Form
- Form D – Dissertation Proposal and Proposal Defense Form
- Form E – Application for Advancement to Candidacy
- Form F – Dissertation Defense Report Form
- Form G – Dissertation Submission Approval Form
- Dissertation Chair/Committee Member Change Request Form
- Leave of Absence Form for Master's Degree, Specialist Degree, and Pre-Candidacy Doctoral Degree Students
- Leave of Absence Form for Doctoral Candidates
Doctoral students must complete forms A-G in order. Forms submitted to The Graduate College out of order will not be processed, which can delay scholarships, grants, and graduation. Thesis and dissertation forms may be filled out and signed electronically and sent via email to The Graduate College at gcdegspcl@txstate.edu.
Applicants
- Admission Decision Appeal
- Non-Degree-Seeking Student Form
- Non-Resident Tuition Waiver Request Forms
- Visiting Student Form
Applicants are responsible for submitting documents that require the appropriate signatures to The Graduate College.
Signature Policy
While original (wet) signatures are preferred, there may be situations as determined by the chair of the committee in which obtaining original signatures is inefficient or has the potential to delay the student's progress. In those situations, the following methods of signing are acceptable:
- printing, signing and faxing the form
- printing, signing, scanning, and emailing the form
- notifying the department in an email from their university's or institution's email account that the committee chair can sign the form on their behalf
- downloading and digitally signing the form per our instructions using the university's licensed platform (which is currently Adobe Acrobat)
If this process results in more than one document with signatures, all documents need to be submitted to The Graduate College together.
