Graduate Advisor Resources
Role of the Graduate Advisor
Graduate advisors have a major role in the academic life of graduate students. Texas State graduate advisor responsibilities include, but are not limited to:
- serving as program liaison with The Graduate College
- submitting admission recommendations
- initiating degree audit changes
- coordinating program recruitment and retention initiatives
- coordinating graduate assistantships and scholarships with the department chair
- reviewing curriculum with program faculty
- coordinating comprehensive examinations
- serving and/or chairing departmental and Graduate College committees
- supporting program research initiatives
- facilitating internal and external program review with the department chair
- advising and mentoring students as they work toward the completion of degree requirements
All Texas State graduate advisors must be members of the graduate faculty (see the AA/PPS 04.01.30 Nomination and Evaluation Procedures for Graduate Faculty (7.03)). The graduate advisor is recommended for appointment by the chair/director of the academic department in which the program is administered and approved by the graduate dean. The Graduate Advisor Appointment Form must be completed and submitted to the graduate dean for approval. If the graduate advisor has administrative support, the Graduate Advisor Support Access Form should be submitted to The Graduate College before access to the systems is granted. If the admissions review committee needs access to review graduate admission records, please complete the Graduate Faculty Admissions Committee Form.
Graduate advisors support the mission of the university and reflect the high standards of leadership in graduate education, as defined by the Council of Graduate Schools in the US.
Resource Guide
The following guide has been designed to assist you in locating policies and procedures, which are important in advising graduate students.
Table of Contents
- Academic Information For Graduate Assistants
- Employee Pay Schedule
- Faculty Records' FAQs Regarding Graduate Student Employment (bottom of page)
- Graduate Assistant Eligibility Checklist for Processing PCRs
- Graduate Assistantship Course and Tuition Waiver Form
- Non-Resident Tuition Waiver Request Forms
Student Information System (SIS)
Please contact ITAC (itac@txstate.edu) for assistance with BDMS. If you have questions about GATS, The Graduate College will continue to assist you.
Visit our SIS page for information regarding:
- instructions for viewing documents in BDMS
- manuals, how-to guides, and descriptions
- how-to guide for BDMS queries for staff and graduate advisors
- document descriptions for B-S-ADMN (admissions)
- how-to guide for BDMS queries for Z-S-GRADCLG
- document descriptions for Z-S-GRADCLG (students)
- DegreeWorks graduate-faculty advisors training manual
- how-to guide to view and enter petitions in DegreeWorks
- Logi report descriptions
- major codes
Student Information System Login Information
Visit our SIS page for log-in instructions for the following systems.
- BDMS
- Degree Works
- Graduate Applicant Tracking System (GATS)
- Logi Reports
- Academic Certificates (AA/PPS No. 02.01.11 (02.22))
- Academic Programs: Additions, Changes, and Deletions (AA/PPS No. 02.01.10 (02.05))
- CIP Codes
- Graduate Faculty Nomination And Evaluation (AA/PPS No. 04.01.03 (7.03))
- Honor Code (UPPS No. 07.10.01)
- Salaried Graduate Student Employment College (UPPS No. 07.07.06)
