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Texas State > The Graduate College > Graduate Catalogs > 2007-2009 > General Information

General Information

Setting
History
Authorization
Mission Statement
Shared Values Statement
Organization
Objectives of the Graduate College
Characteristics of Graduate Study
Albert B.Alkek Library
Round Rock Higher Education (RRHEC)
Scholarships

Financial Aid
Veterans Benefits
Multicultural Policy Statement
Disability Services
International Office
Correct Data and Name Change
Family Educational Rights and Privacy Act of 1974 (FERPA)
Students' Rights, Privileges, and Expectations
Student Right-to-Know and Campus Security Act
Abandoned and Unclaimed Personal Property

Setting
Located in San Marcos at the foot of the Texas Hill Country, where blackland prairies turn into beautiful hills, Texas State University-San Marcos (Texas State) enjoys a setting that is unique among Texas universities. The beauty of the crystal clear San Marcos River and many sprawling cypress and pecan trees on the campus add to the charm of this picturesque locale. Although major metropolitan centers are not far away, San Marcos has managed to retain the charm of a smaller community, and Texas State still has a real university atmosphere - a place where faculty and students take the processes of teaching and learning seriously.

History
    Texas State University-San Marcos was established in 1899 by the Twenty-Sixth Legislature as “Southwest Texas State Normal School.” Opening its doors in 1903 with only 303 students, Texas State has expanded from a two-year normal school to a multipurpose university with an enrollment of over 26,000.
    Since it’s founding, the University has grown and developed in terms of enrollment, curriculum, and stature. Its widened scope has matched legislative action that has changed its name through four distinct phases of development.
    In 1918, the school became “Southwest Texas State Normal College” and in 1923, the school became “Southwest Texas State Teachers College.” In 1959, the word “Teachers” was dropped from its title. In 1969, the Sixty-First Legislature changed the name to “Southwest Texas State University”. On June 18, 2003, the governor signed a bill changing the school’s name to Texas State University-San Marcos effective on September 1, 2003, recognizing that Texas State has become a first-class regional, state, and national institution of higher learning.
    Texas State is a member of the Texas State University System and is governed by a nine-member Board of Regents. Other universities in the system include Angelo State University, Lamar University, Sam Houston State University, and Sul Ross State University. The first president was Mr. T. G. Harris, who served from 1903 to 1911. He was followed by Dr. C. E. Evans, 1911-1942; Dr. J. G. Flowers, 1942-1964; Dr. James H. McCrocklin, 1964-1969; Dr. Leland E. Derrick (acting), 1969; Dr. Billy Mac Jones, 1969-1973; Mr. Jerome C. Cates (interim), 1973-1974; Dr. Lee H. Smith, 1974-1981; Mr. Robert L. Hardesty, 1981-1988; Dr. Michael L. Abbott (interim), 1988-1989; Dr. Jerome H. Supple, 1989-2002; and Dr. Denise M. Trauth, 2002-present.

Authorization
The establishment of a Graduate College at Texas State University-San Marcos was authorized by the Board of Regents at its meeting on June 15, 1935. Graduate courses were first offered during the summer of 1936, and the first Master of Arts degree was conferred at the 1937 spring commencement.

Mission Statement

“The noblest search is the search for excellence.”

-Lyndon B. Johnson

Thirty-Sixth President of the United States, 1963-1969
Texas State University-San Marcos Class of 1930
Texas State University-San Marcos is a public, student-centered, doctoral-granting institution dedicated to excellence in serving the educational needs of the diverse population of Texas and the world beyond.

Shared Values Statement
In pursuing our mission as a premier institution, we, the faculty, staff, and students of Texas State University-San Marcos, are guided by a shared collection of values. Specifically, we value:

An exceptional undergraduate experience as the heart of what we do;
Graduate education as a means of intellectual growth and professional development;
A diversity of people and ideas, a spirit of inclusiveness, a global perspective, and a sense of community as essential conditions for campus life;
The cultivation of character and the modeling of honesty, integrity, compassion, fairness, respect, and ethical behavior, both in the classroom and beyond;
Engaged teaching and learning based in dialogue, student involvement, and the free exchange of ideas;
Research, scholarship, and creative activity as fundamental sources of new knowledge and as expressions of the human spirit;
A commitment to public service as a resource for personal, educational, cultural and economic development;
Thoughtful reflection, collaboration, planning, and evaluation as essential for meeting the changing needs of those we serve.

Organization
The University is organized into the College of Applied Arts, the Emmett & Miriam McCoy College of Business Administration, the College of Education, the College of Fine Arts and Communication, the College of Health Professions, the College of Liberal Arts, the College of Science, the University College, and the Graduate College.

Objectives of the Graduate College
The purpose of the Graduate College is to provide the means for continued intellectual growth through advanced and specialized education. The ultimate aim is to develop leaders that will make significant professional contributions to their fields of specialization. More explicitly, the Graduate College has adopted the following objectives that will add both breadth and depth to the academic and professional preparation received at the undergraduate and master’s degree levels:

To reinforce and extend students’ academic and professional experience as a means of improving professional competence;
To afford students with the opportunity to undertake original research in their areas of specializations, both independently and in collaboration with the faculty;
To provide students with the ability and resources to integrate their research into the community of scholars and professionals in a particular academic discipline;
To challenge students intellectually, to develop their powers of independent thought, and to direct them toward positions of intellectual leadership in their personal and professional lives.

Characteristics of Graduate Study
Graduate study affords students of exceptional academic ability many opportunities to continue their intellectual growth and development. Doctoral study in particular seeks to integrate students into the professional community of scholars in a manner that emphasizes the completion, presentation, and publication of original creative research.
Graduate education differs from study at the undergraduate level in at least the following respects:

Graduate students are expected to assume greater responsibility and demonstrate more self initiative in meeting their academic goals;
More extensive reading, emphasizing primary source material in a specialized field, is expected;
Students are expected to become familiar with the current literature in their fields, with emphasis on recently published developments in research methods and results;
Doctoral students are expected to assume responsibility for the planning, completion, and presentation of original scholarly research;
Doctoral programs utilize seminar courses that stress active participation by students in intellectual exchange with both faculty and peers and in the critique of published research;
Doctoral course work underscores integrating student research into the norms of an academic discipline.

Albert B. Alkek Library
    The Alkek Library contains some 1.4 million volumes of books, documents, and bound periodicals. In addition, there are some 243,000 volume equivalents in microform and 39,000 AV titles, including nearly 2,000 software programs for use in the public computer lab. The library receives over 11,250 print or electronic journals and provides access to 241 databases covering all subjects.
    The library is open 104.5 hours per week during the fall and spring semesters. An online catalog accessible via the Internet provides information on the library’s holdings.
    Special Collections include the Southwestern Writers Collection, a literary archive reflecting the culture of the Southwestern United States and the Wittliff Gallery of Southwestern and Mexican Photography: www.library.txstate.edu/swwc/.
    Interlibrary loan and document delivery services are provided. Cooperative borrowing agreements with other libraries are maintained. Through TexShare, a statewide library resources sharing program, Texas State faculty, students, and staff can obtain a TexShare library card which grants library privileges at most of the public university and community college libraries in Texas.
    The library hosts eCommons, a digital repository of scholarship produced by the faculty, students and staff of Texas State: http://ecommons.txstate.edu.
    Library support facilities include laptop computers connecting to a wireless network that may be checked out for building use and a computer lab with IBM compatible and Macintosh workstations, along with laser printers, adaptive equipment for individuals with disabilities, and scanners. Coin-operated photocopying machines, public telephones, vending machines, and a lounge are also available.
    More information about the library is available through the Alkek Library’s web site found at http://www.library.txstate.edu

Round Rock Higher Education Center (RRHEC)
    Texas State opened a campus in Round Rock, Fall 2005, to serve the educational needs of North Austin and Williamson County. This campus features many graduate programs that students can complete without traveling to San Marcos. Quality instruction, enhanced with technology, walk-in computer labs and increased student services are just some of the things that make this site so attractive.
    The RRHEC offers 12 master’s degree programs, 9 undergraduate programs, and 5 certificate programs through Texas State University-San Marcos. Any lower-level background classes will be provided by Austin Community College, at the RRHEC. Most classes are scheduled during the late afternoon or evening, and some classes are available online. Students may be able to complete a degree in three years or less. RRHEC students must meet the same admission requirements as those attending in San Marcos. Students pay the same tuition for RRHEC classes, but fees may be slightly different.
    For more information on programs or classes, consult the RRHEC web site:http://www.rrhec.txstate.edu, call 512-716-4000, or email rrhec@txstate.edu.

Scholarships
The scholarships listed below are competitively-based and are available to qualified students, who are regularly admitted, through the Graduate College. Students who are not Texas residents and receive a Texas State competitive scholarship of at least $1,000 may be eligible to pay resident tuition.

Texas State Graduate Scholars Program and Texas State Celebrity Classic Scholarships.
Scholarships are awarded competitively each year through the Texas State Graduate Scholars Program and the Texas State Celebrity Classic Scholarships.
A minimum enrollment of six graduate hours of course work (5000 level or above) per semester is required. Awards range from $1,000 to $2,500 per semester. Scholarship requirements include a cumulative undergraduate grade point average of 3.50 or higher and a minimum of 3.75 on the last 60 hours of course work leading toward the student’s first bachelor’s degree. Students who have met this requirement and have taken graduate courses must also have a 3.5 or higher GPA on all graduate course work.

College Graduate Scholarships. The seven academic colleges have scholarships available to qualified graduate students as selected by a committee from each college.
A minimum enrollment of six graduate hours of course work (5000 level or above) per semester is required. Awards range from $1,000 to $2,000 per semester. Scholarship requirements include a minimum GPA of 3.50 on the last 60 hours of course work leading to the first bachelor’s degree. Additional eligibility requirements and application deadlines vary by college.

Financial Aid
    Access to a post-secondary education should not be limited by the ability of a student and/or parent to provide for necessary educational expenses. Texas State participates in a variety of federal, state, and local financial aid programs which may provide assistance if students do not otherwise have sufficient funds available to defray educational costs.
    Other than loans and work-study, financial assistance (scholarships and graduate assistantships) for graduate students is handled primarily through the Office of the Graduate College or through the academic departments. Students who are not Texas residents and receive a Texas State competitive scholarship of at least $1,000 may be eligible to pay resident tuition.
    The Financial Aid and Scholarships office processes student loans and a limited number of need based grants and scholarships for graduate students. The award is based on financial need. Early completion of the Free Application for Federal Student Aid will enhance your ability to receive assistance.
    Application for Financial Aid. A student must complete the Free Application for Federal Student Aid (FAFSA) to be considered for aid during the academic year (Fall and Spring). The FAFSA is available on line at http://www.fafsa.ed.gov. A paper FAFSA is also available in the financial aid office. Please remember to include Texas State by adding our school code 003615.
    To be considered for aid in the summer, the student must complete the FAFSA and an institutional Summer Application. Summer Applications are available (typically December through February) on the Office of Student Financial Aid web site at http://www.finaid.txstate.edu.
    Note: Students may access financial aid information on-line by going to CATSWEB-Inquire Financial Aid.
    International Students are not eligible to participate in federal financial aid programs.

    Meeting the application priority dates is important. There is a limited amount of aid to be distributed. Applications completed by the priority dates will be considered first. To ensure priority consideration, applications and all required documentation must be on file in the Office of Student Financial Aid by the following application dates:
                                           Fall            April 1
   Spring October 1
                                           Summer           March 1
    Veteran’s Benefits. Eligible students may qualify for Veterans Education benefits as well as federal financial aid. Veteran’s benefits can affect the amount of federal financial aid a student may receive. Students who are veterans should contact the Texas State University-San Marcos Veterans Affairs Office in the J.C. Kellam Administration Building, room 111, phone 512-245-2641 or by e-mail at veteransaffairs@txstate.edu.

Requirements for Maintaining Financial Aid.

    Enrollment Status. Students receiving assistance from any of the above financial aid programs must be enrolled at least half-time for automatic disbursement of aid. Half-time enrollment is 4 semester hours for a graduate student. Financial aid recipients who withdraw from Texas State will be required to repay a portion of the financial aid received based upon U.S. Department of Education guidelines.
    Academic Progress Requirements. Federal regulations require financial aid recipients to be making Satisfactory Academic Progress (SAP) toward a degree or eligible certification program. Satisfactory Academic Progress is evaluated at the end of each academic year or grace period. There are three standards a student must meet to maintain satisfactory academic progress: GPA, maximum hours allowed, and hours completion percentage.
    Texas State E-Mail Account. Every new student enrolling at Texas State is provided with an e-mail account. The student Texas State e-mail account is our primary method of communicating with the student regarding financial aid. We do not communicate with students through their private accounts such as Hotmail, Yahoo, AOL, etc. Therefore, it is important to check the student Texas State e-mail account daily for important financial aid information.

Other Financial Assistance.

Short-Term Assistance. Students who need short-term/emergency assistance may borrow from $50 to $400, to be repaid within the semester. Students must be enrolled at least half-time, have a Texas State GPA of at least 2.0, and have no holds on record and no defaults on previous short-term loans. Students who need assistance in paying tuition at registration may apply for the Emergency Tuition and Fees Loan Program (ETLP). The amount of this loan normally does not exceed the costs of tuition and course fees.

Important Information Regarding Application of Financial Aid Funds toward Registration Fees: Institutional policy requires students to apply financial aid to their fees.

Tuition payment can be made in person at the Cashier’s window 110 J.C. Kellam Building or on the web at http://www.txstate.edu under OnlineServices by clicking on “Pay tuition.” Financial aid must be applied to the bill by the last day to pay or registration will be cancelled and classes may be dropped.

Advance Registration: If financial aid is ready to release, the creditable aid printed on the bill will reduce the amount which must be paid.

Late Registration: If financial aid is ready to release, the creditable aid will be available to reduce the minimum amount which must be paid.

If financial aid covers the minimum due or total due on the bill, complete the process by applying aid to the bill.
If financial aid does not cover the minimum balance due on the bill, the minimum balance must be paid.
If paid by the Advance Registration due date, a check for the balance of financial aid should be mailed during the first week of classes.
Tuition payment can be made in person at the Cashier’s window located at 110 J.C. Kellam Building or on the web at http://www.txstate.edu. under Online Services by clicking on “Pay tuition.”

There are some types of aid which are only available in check form. The releases for these checks must be picked up at the check release window on the second floor of the J.C. Kellam Building, taken to the cashier’s window and applied toward registration fees by payment deadline.

Refunds and the Return of Title IV Funds Policy:

    If a student totally withdraws from Texas State, he or she may be required to return all or a portion of the federal funds awarded to the student. The student may also be eligible for a refund for part of tuition and fees and/or room and board paid to Texas State for the semester. Any refund amount will first be applied towards the repayment due to the federal government.
    To Withdraw. The student must complete the form entitled “Texas State Official Withdrawal Request” from the Registrar’s Office. Financial aid recipients must speak with the Financial Aid Office before the withdrawal will be processed. The withdrawal date is the date the student begins the withdrawal process or indicates their intent to withdraw by notifying the Registrar’s Office.
    Two different refund calculations are applicable for a federal financial aid recipient who withdraws. These two refund calculations are the school refund calculation and the Department of Education refund calculation.
    Institutional Refund. Texas State’s refund policy exists for calculating the refund of institutional charges. Texas State’s Tuition and Fee Refund Policy can be found in the Refunds and Withdrawal section of the current semester’s Schedule of Classes. If the amount of charges actually paid, either at registration or installment, is greater than the amount owed to Texas State at the time of withdrawal, students who withdraw from Texas State may receive a refund of tuition and refundable fees. Contact Residence Life for information on the room and board refund schedule.
Federal Financial Aid Refund. The federal “Return of Title IV Funds” formula exists for calculating the amount of Federal Title IV aid that must be returned to the federal government. This is financial aid which the student is not entitled to retain per federal regulations. The federal formula is applicable to students who receive federal financial aid and totally withdraw on or before the 60% point of the semester. The federal formula requires that the unearned portion of Title IV funds be returned to the government if the student receives federal financial assistance including a Federal Direct or Stafford loan. Students that withdraw unofficially will be withdrawn as of the 50% point of the semester. Worksheets used to determine the amount of refund or Return of Title IV aid are available upon request.
Contact Information. The Office of Student Financial Aid is located in room 240, J.C. Kellam Administration Building. Information about office hours and deadlines can be obtained at our web site: http://www.finaid.txstate.edu. or by calling 512-245-2315 Students can obtain information about their specific application on http://catsweb.txstate.edu/catsweb/index.htm. (CATSWEB: My Financial Aid). This service is available 24 hours a day, seven days a week. Students must activate their Texas State e-mail account to receive important information via e-mail from the Financial Aid and Scholarship Office.

Veterans Benefits
    Students attending Texas State while receiving educational assistance under one of the public laws for veterans and/or their dependents must contact the Texas State Office of Veterans Affairs, J.C. Kellam Administration Building, in room 111, or at 512-245-2641 to complete the required forms. Information and forms are also available on our web site at http://www.va.txstate.edu/.
    Students applying for educational benefits under the U.S. Department of Veteran’s Affairs for the first time must provide the Office of Veterans Affairs with a photocopy of member four (4) of DD Form 214, “Certificate of Release or Discharge from Active Duty.” Reserve and National Guard members applying for Chapter 1606 and 1607 benefits must provide DD 2384 form: “Notice of Basic Eligibility.” Chapter 1607 applicants must also provide a copy of their orders to active duty and a copy of their DD-214. Active duty military and dependents are exempt from the above requirements. Transferring students who have previously used their VA educational benefits need only submit a change of place of training form.
    Benefit payments are made at the end of each month. Any student enrolling under any of the provisions for VA educational benefits should bring sufficient funds to defray the initial cost of tuition, fees, and living expenses for approximately three (3) months.
    A graduate student receiving veteran benefits must file with the Office of Veterans Affairs an official master’s Degree Audit, a certification deficiency plan, or other similar documentation showing the requirements needed to accomplish your objective. It is the student’s responsibility to notify the Office of Veterans Affairs of any adds, drops, course, or program changes.
    After exhausting available VA educational benefits, students should check with the Office of Veterans Affairs for information about the Hazlewood Exemption. Applications and information sheets for the Hazlewood Exemption may be obtained at the J.C. Kellam Administration Building, in room 111, or on our web site at http://www.va.txstate.edu/.

Multicultural Policy Statement
Texas State believes that freedom of thought, innovation, and creativity are fundamental characteristics of a community of scholars. To promote such a learning environment, the University has a special responsibility to seek cultural diversity, to instill a global perspective in its students, and to nurture sensitivity, tolerance, and mutual respect. Discrimination against or harassment of individuals on the basis of race, color, national origin, religion, sex, sexual orientation, age, or disability are inconsistent with the purposes of the University.

Disability Services
    Texas State does not discriminate on the basis of disability in the recruitment and admission of students to the University. Students with disabilities must meet the same admission requirements as other students.
    The Office of Disability Services (ODS) at Texas State assists students with disabilities to independently achieve their educational goals and enhance their leadership development by providing reasonable and appropriate accommodations. ODS facilitates access to university programs, services, and activities in the most integrated setting appropriate. In order to qualify for services, a student must provide ODS with verification of disability. Students with learning disabilities must provide an evaluation that has been completed within the last five years. To ensure a timely review of documentation and provision of support services, students are requested to provide verification of disability at least thirty days prior to attendance at Texas State. Students needing sign language or oral interpreting services for admissions counseling or academic advising should contact ODS one week prior to the event to ensure interpreter availability. Students who have concerns or complaints should contact the Director of Disability Services at 512-245-3451 (voice/TTY) or the Texas State ADA Coordinator at 512-245-2278 (voice/TTY).
    Texas State has established a grievance procedure for the prompt and equitable resolution of complaints related to illegal discrimination on the basis of disability. This grievance procedure is described in UPPS No. 04.04.46, Prohibition of Illegal Discrimination or Harassment Based on Race, Color, National Origin, Age, Sex, Religion, Disability, or Sexual Orientation. A copy is available in the University library, Office of Disability Services, and most other University offices.
    For more information on services for students with disabilities at Texas State visit the ODS web site at http://www.ods.txstate.edu, call 512-245-3451 (voice/TTY), or write 601 University Drive, Suite 5-5.1 LBJ Student Center, San Marcos, TX 78666.

International Office
The International Office supports international students, J-1 exchange visitors, and international faculty by providing advising, assistance, and referrals related to immigration regulations and cultural issues. It serves as an advocate for international students and scholars and as liaison with the Department of Homeland Security and the Department of State in various immigration matters. It assists the University in maintaining compliance with federal regulations as they relate to non-immigrant students in the F-1 category. The Office assists Human Resources and academic departments when hiring international faculty, students, and scholars. It also promotes internationalization at Texas State by globally marketing the University’s educational programs, facilitating international agreements, and by facilitating International Education Week each November. Finally, it provides dormitory-style temporary housing for new international students and for others who are visiting Texas State on official University business. For information, call 512-245-7966, fax 512-245-8264, or send an e-mail to: International@txstate.edu.

Correct Data and Name Change
All students are responsible for making certain Texas State has correct demographic data. Changes in name, local and/or permanent address, telephone number, marital status, etc. should be reported immediately to the Office of the Graduate College. Texas State is not responsible for loss of correspondence due to unreported name changes or outdated addresses. Address changes can be submitted at http://www.registrar.txstate.edu/our-services/address-change.html.
A student’s name will appear on official records as it is stated on the application for admission. If a student has previously attended Texas State University-San Marcos under a different name, the student may be asked to provide proof of name change. A student must then provide a copy of a marriage certificate, divorce decree, or driver’s license and social security card with the new name posted.

Family Educational Rights and Privacy Act of 1974 (FERPA)
FERPA protects the privacy of educational records, establishes the right of students to inspect and review their educational records, and provides guidelines for the correction of inaccurate or misleading data. Students also have the right to file complaints with the FERPA Office concerning alleged failures by Texas State to comply with the Act. University policy explains in detail the procedures to be used in complying with the act. The policy is available at http://www.txstate.edu/registrar/.

Students’ Rights, Privileges, and Expectations
    Texas State believes that the primary purpose of higher education is to promote learning and stimulate inquiry for truth in an atmosphere of freedom. The University is committed to the value of racial and ethnic diversity. Accordingly, the University encourages students to exercise the rights of citizenship. However, these rights are subject to reasonable limitations necessary for the orderly operation of the University. The University expects students to accept their responsibilities as citizens and members of a scholarly community. Paramount among these responsibilities are respect for the rights of others, academic and personal integrity, and adherence to federal, state, and local laws, as well as University regulations.
    The faculty and administration are genuinely concerned with the physical and ethical welfare of students. To that end, the University has established rules of conduct and has published these in a Code of Student Conduct. These regulations guide students in achieving personal and academic goals and help the University function in an orderly way. Since students voluntarily associate themselves with the University, they should know that these rules are honestly and faithfully enforced. The rules include clear prohibitions against sexual or racial harassment.
    The administration and faculty encourage students to participate in managing the University through its system of advisory councils and committees. Students are invited to serve as voting members of many these groups, and are expected to contribute actively to their success. Students may submit recommendations for changes in policy, not only through the committee structure, but also through their student government.

Student Right-to-Know and Campus Security Act
Texas State’s annual security report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off-campus buildings, owned or controlled by Texas State, and on public property within or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The Texas State campus security report is available through the University Police Department (UPD) web site at http://www.police.txstate.edu, in the Undergraduate Admissions Office, the Office of the Graduate College, the Human Resources Department, the University Police Department, or in the Texas State’s Schedule of Classes. Call 512-245-2890 to have a copy mailed free of charge.

Abandoned and Unclaimed Personal Property
    Abandoned and unclaimed personal property discovered on a system university campus shall be turned over to the University Police Department for safekeeping and standardized handling. Property shall be considered abandoned if it appears from the circumstances under which the University comes into possession of the property that the owner has thrown it away or has voluntarily left or lost it without any intent or expectation to regain it.
    Abandoned and unclaimed personal property acquired by the police department of a system university shall be held for a minimum of one hundred and twenty (120) days from the time the department acquires the property. If the property is reclaimed during that time, the University may charge the owner a reasonable storage fee. The University Police Department will develop appropriate procedures to assure the return, if possible, of unclaimed personal property to the proper owners. All possible efforts are made to notify the owner.
    After one hundred and twenty (120) days, and after appropriate property checks that reflect the value of the property have been made, the item may be sold as part of a normal surplus property sale. For specifics on the handling and processing of abandoned and unclaimed property, please refer to UPPS 05.01.20.