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Texas State > The Graduate College > Graduate Catalogs > 2007-2009 > Additional Fees and Expenses

Additional Fees and Expenses

International/Evaluation Fee
International Students Operations Fee
F-1 Visa
Auditing Fees
Extension Instruction
Fee Reduction
Tuition and Fees for Summer Offerings Other Than Traditional Six-Week Sessions
Student Financial Obligations
Late Registration Fee
Campus Parking/Vehicle Registration
Payment of Fees
Residency for Tuition Purposes
Schedule Change
Student Health Center Late Fee

International/Evaluation Fee
If a student holds or will be holding a non-immigrant visa while in the United States or if an applicant is considered for admission on the basis of foreign credentials, the student must submit a non-refundable international/evaluation fee of $50.00, in addition to the $40.00 application fee, (check or money order payable to Texas State in U.S. currency) with the application for admission to the Graduate College. No applications will be considered until the necessary fee is paid. International Students who have earned a bachelor’s degree from Texas State do not have to pay the $50.00 international/evaluation fee.

International Students Operations Fee
Effective Fall 2006, international students with an immigration status of “F1” or “J1” will be charged an international student operations fee in the amount of $60.00 per long term/$30.00 per summer session for the maintenance of records, compliance with government regulations, and services for nonimmigrant students.

F-1 Visa
International students who will attend Texas State on an F-1 student visa must furnish proof of sufficient financial resources for educational and personal expenses. Texas State will not issue an I-20 Form until all the financial and academic requirements for admission have been met and the Dean of the Graduate College has approved the graduate advisor’s recommendation for admission. An international student on an immigrant visa is not required to furnish proof of financial support and is not issued an I-20 Form.

Auditing Fees
Where auditing of a course is permitted, all fees will be the same as if the course were taken for credit. Senior citizens, 65 or older, may audit courses without payment of a fee if space is available.

Extension Instruction
The fee for extension instruction is calculated per course/per student and ranges from $100 to $250. The audit fee for extension courses is the same as if the courses were taken for credit.

Fee Reduction
Qualifications. A master’s or doctoral degree candidate for graduation may be eligible for a one-time fee reduction under V.T.C.A, Education Code, Section 54.054, if the student is registered for thesis or dissertation credit only and provided such credit is the final credit hour requirement for the degree in progress. Only Texas residents can qualify for this fee reduction.
Procedure. If a student meets the above qualifications, these are the steps to follow during registration:

Register on CatsWeb. Immediately after completing the registration process, contact the Office of the Graduate College to request a “Fee Reduction Verification of Enrollment” form.
The Office of the Graduate College will verify student eligibility to obtain reduction and then forward the Fee Reduction Verification of Enrollment form to the Student Business Services Office, which will adjust the bill.
The adjustment should be made before paying fees if possible, but not later than the 12^th class day (4^th class day in summer terms).

Tuition and Fees for Summer Offerings Other Than Traditional Six-Week Sessions
The tuition and fees semester credit hour rate for any course of less than six weeks duration will be the same as the tuition and fees semester credit hour rate for the traditional six-week session. The tuition and fees semester credit hour rate for any term of more than six weeks duration will be the same as the tuition and fees semester credit hour rate for a regular semester of the school year. (At the time of publication, these policies were under review and may change. Refer to the Student Business Services web site at http://www.sbs.txstate.edu/. for current information.

Student Financial Obligations
Students are expected to meet financial obligations to the University within the designated time allowed. Registration fees are payable before classes begin. Students are not entitled to enter a class or laboratory until their fees and deposits have been paid. Failure to pay the amount owed on or before the University-specified due date(s) or payments made with checks that are returned to Texas State unpaid by the bank may result in any or all of the following: 1) dismissal from the University, 2) withholding of future registration privileges, 3) withholding the issuance of future grades or of an official transcript, 4) withholding the conferring of a degree, 5) bar against re-admission for the student, 6) warrant holds with the State of Texas, and 7) referral of debt to collection agency. Delinquent accounts may be referred to a collection agency and the student is responsible for all attorney and collection fees (which may equal at least 33 1/3 % of the unpaid balance).
Once a student registers, he or she is responsible for the total fees assessed regardless of whether the installment option is used. Refund percentages are applied to total fees assessed and not the amount paid. This procedure means that students who withdraw before paying all installments may, in the event of withdrawal, receive a bill with a balance due rather than a refund.

Late Registration Fee
A late fee will be charged if a student registers during the late registration period.

Campus Parking/Vehicle Registration
Every student, faculty, and staff person who operates or parks a vehicle on campus must: 1) register the vehicle with Parking Services; 2) purchase a permit; 3) properly display the permit any time the vehicle is parked on campus; and 4) become familiar with and abide by the Traffic and Parking Rules. The rules are enforced at all times throughout the year. The purchase of a permit and registration of the vehicle do not guarantee a parking space. Residence hall students must first make application with the Parking Services Office before bringing a vehicle to campus. Residence hall parking spaces are limited, and it is recommended that on-campus residents not bring a vehicle to campus unless absolutely necessary. Commuters may register their vehicles on-line at http://www.parking.txstate.edu.
Fees for vehicle registration will be published each year in the official rules and regulations and on the Parking Services web site. Additional information concerning the purchase and issuance of parking permits may be obtained by contacting Parking Services at 512-245-2887.

Payment of Fees
Tuition/fees and room/board may be paid during the spring and fall semesters through the following alternatives:

Full payment is due prior to the start of the semester.
One-half payment of tuition and fees is due prior to the start of the semester, one-quarter payment prior to the start of the sixth class week, and the final one-quarter payment before the beginning of the eleventh class week. See the Schedule of Dates for specific dates.

    An installment method of payment may not be used by a student enrolling for courses of shorter duration than a full semester (i.e., second eight-weeks courses) unless he/she enrolls for such courses at regular registration. Summer session tuition and fees must be paid in full prior to the start of the semester.
    A student is not enrolled until the fees are paid. Payment may be made by check or money order payable to Texas State University-San Marcos. Visa, MasterCard, and American Express payments are also accepted upon presentation of the credit card or on the web at: http://www.sbs.txstate.edu/.
    Loose coins in excess of the appropriate denomination required by banks are not acceptable for payment of any fee unless they are wrapped in appropriate denomination coin wrappers and signed by the payer.
    A STUDENT WHO FAILS TO MAKE FULL PAYMENT OF TUITION AND FEES, INCLUDING ANY INCIDENTAL FEES, BY THE DUE DATE MAY BE PROHIBITED FROM REGISTERING FOR CLASSES UNTIL FULL PAYMENT IS MADE. A STUDENT WHO FAILS TO MAKE PAYMENT PRIOR TO THE END OF THE SEMESTER MAY BE DENIED CREDIT FOR THE WORK DONE THAT SEMESTER.
    Returned Checks. If a check or checks are returned unpaid for any reason other than the admitted error of the bank, the student must pay in cash, cashier’s check or money order immediately and a $30.00 service fee is assessed for each returned check.
    If a registration check is returned unpaid, the student must make payment (check amount along with $30.00 service fee) within ten working days. If the student does not make restitution within the notified time period, the University reserves the right to initiate withdrawal procedures. Students will not be officially withdrawn from the University by the Student Business Services Office unless they are notified in writing. It is the student’s responsibility to initiate a formal withdrawal from the University at the Registrar’s Office.
    Stopping payment on a check presented to Texas State for fees or allowing the check to be returned by the bank for any reason does not constitute official withdrawal. Failure to follow procedures for withdrawing from the University may result in financial penalties and delays with future enrollment in the University.
    If a student has an outstanding returned check, he/she will be on a cash-only basis until the obligation is cleared. If a student has three returned checks within a 365-day period (i.e., one calendar year), the University reserves the right to place the student on a cash-only basis for an extended time period.
    Insufficient Funds checks submitted for registration do not constitute payment and may result in additional charges for late registration.

Residency for Tuition Purposes
The determination of residency classification for tuition purposes is governed by statutes enacted by the Texas Legislature and rules and regulations promulgated by the Texas Higher Education Coordinating Board. A student or applicant is classified either as a resident of Texas, a non-resident, or a foreign student for tuition purposes. An individual’s residency classification is based on information from his or her admission application. If an applicant or student is classified as a non-resident and wishes to be considered for reclassification as a resident, it is necessary to submit the Residency Core Questions available from the Office of Undergraduate Admission. Documentation may be requested by the institution in order to resolve issues raised by the information provided in response to the Core Residency Questions.
Chapter 21 of the Texas Higher Education Coordinating Board Rules includes the following provisions covering some of the more common residency situations. They are neither exhaustive nor complete and should not be interpreted as such. Full regulations are available in the Coordinating Board publication Rules and Regulations for Determining Residency Status available at www.collegefortexans.com/Residency/.

Determination of Residence Status:

The following persons shall be classified as Texas residents and entitled to pay resident tuition:

a. a person who graduated from a public or accredited private high school in this state or received the equivalent of a high school diploma in this state, and maintained a residence continuously in this state for the thirty-six months immediately preceding the date of graduation or receipt of the diploma equivalent, as applicable; and the 12 months preceding the census date of the academic semester in which the person enrolls in an institution.
b. a person who established a domicile in this state not less than 12 months before the census date of the academic semester in which the person enrolls in an institution; and maintained a residence continuously in the state for the 12 months immediately preceding the census date of the academic semester in which the person enrolls in an institution.
c. a dependent whose parent established a domicile in this state not less than 12 months before the census date of the academic semester in which the person enrolls in an institution; and maintained a residence continuously in the state for the 12 months immediately preceding the census date of the academic semester in which the person enrolls in an institution.
The following non-U.S. citizens may establish a domicile in this state for the purposes of subsection (1) (b) or (c) of this section:

a. a Permanent Resident;
b. a person who is eligible for permanent resident status;
c. an eligible nonimmigrant that holds one of the approved types of visas. A complete list is available on the Coordinating Board web site at http://www.thecb.state.tx.us/Rules/.
d. a person classified by the USCIS as a Refugee, Asylee, Parolee, Conditional Permanent Resident, or Temporary Resident;
e. a person holding Temporary Protected Status, and Spouses and Children with approved petitions under the Violence Against Women Act (VAWA), an applicant with an approved USCIS I-360, Special Agricultural Worker, and a person granted deferred action status by USCIS;
f. a person who has filed an application for Cancellation of Removal and Adjustment of Status under Immigration Nationality Act 240A (b) or a Cancellation of Removal and Adjustment of Status under the Nicaraguan and Central American Relief Act (NACARA), Haitian Refugee Immigrant Fairness Act (HRIFA), or the Cuban Adjustment Act, and who has been issued a fee/filing receipt or Notice of Action by USCIS; and
g. a person who has filed for adjustment of status to that of a person admitted as a Permanent Resident under 8 United States Code 1255, or under the "registry" program (8 United States Code 1259), or the Special Immigrant Juvenile Program (8 USC 1101(a) (27) (J)) and has been issued a fee/filing receipt or Notice of Action by USCIS.
The domicile of a dependent's parent is presumed to be the domicile of the dependent unless the dependent establishes eligibility for resident tuition under subsection (1) (a) of this section.
A domicile in Texas is presumed if, at least 12 months prior to the census date of the semester in which he or she is to enroll, the person owns real property in Texas, owns a business in Texas, or is married to a person who has established a domicile in Texas. Gainful employment other than work-study and other such student employment can also be a basis for establishing a domicile.
The temporary absence of a person or a dependent's parent from the state for the purpose of service in the U.S. Armed Forces, Public Health Service, Department of Defense, U.S. Department of State, as a result of an employment assignment, or for educational purposes, shall not affect a person's ability to continue to claim that he or she is a domiciliary of this state. The person or the dependent's parent shall provide documentation of the reason for the temporary absence.
The temporary presence of a person or a dependent's parent in Texas for the purpose of service in the U.S. Armed Forces, Public Health Service, Department of Defense or service with the U.S. Department of State, or as a result of any other type of employment assignment does not preclude the person or parent from establishing a domicile in Texas.

Exceptions. A non-resident or foreign student may qualify to pay in-state tuition. Students should direct questions and documentation for these waivers to Student Business Services.

The student or student’s spouse or parent is a member of the Armed Forces or a commissioned officer of the Public Health Service and is stationed in Texas. (Military and Public Health Service personnel who maintain their official home of record as Texas or who meet the criteria for establishing a domicile in Texas are considered to be Texas residents.)
The student or student’s spouse or parent is employed at least half-time as a teaching or research assistant in a position related to the assistant’s degree program at a Texas public institution of higher education.
The student or student’s spouse or parent is employed at least half-time on a regular monthly salaried basis as a teacher or professor at a Texas public institution of higher education.
The student holds an approved competitive scholarship from Texas State of at least $1000 for the academic year or summer awarded by an official Texas State scholarship committee.
The student or student’s spouse or parent has located in Texas as an employee of a business or organization that became established in this state as part of the state economic development and diversification program. (Note: Go to http://www.collegefortexans.com/Residency/. for a list of qualified employers.)
The student is a New Mexico resident who resides in a county bordering Texas.
The student is a Louisiana resident who resides in a parish bordering Texas.
The student is a resident of Mexico who has demonstrated a financial need.

Schedule Change
A fee of $2.00 will be charged for each change of a student’s schedule during the schedule change period immediately following registration. A $10.00 fee will be charged to drop a course after the schedule change period.

Student Health Center Late Fee
A $5.00 late fee will be charged at the Student Health Center for each emergency account receivable that is not paid within ten class days after medical treatment has been rendered.