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Graduate Advisor Resource Guide

Role of the Graduate Advisor
Graduate advisors have a major role in the academic life of graduate students.   Texas State Graduate Advisor responsibilities include, but are not limited to:

  • serving as program liaison with the Graduate College
  • submitting admission recommendations
  • initiating degree audit changes
  • coordinating program recruitment and retention initiatives 
  • coordinating graduate assistantships and scholarships with the department chair
  • reviewing curriculum with program faculty
  • coordinating comprehensive examinations
  • serving and/or chairing departmental and Graduate College committees
  • supporting program research initiatives
  • facilitating internal and external program review with the department chair
  • advising and mentoring students as they work toward the completion of degree requirements

The Graduate Advisor Resource Guide has been designed to assist graduate advisors in locating policies and procedures, which are important in advising graduate students.

All Texas State graduate advisors must be members of the Graduate Faculty (Academic Affairs PPS 7.03 The Graduate Faculty - - scroll down to 7.03).  The graduate advisor is recommended for appointment by the chair/director of the academic department in which the program is administered and approved by the Graduate Dean.  The Graduate Advisor Appointment Form must be completed and submitted to the Graduate Dean for approval.  If the Graduate Advisor has administrative support, the Graduate Advisor Support Access Form should be submitted to the Graduate College before access to the systems is granted.  If the admissions review committee needs access to BDMS, please complete the Graduate Faculty Admissions Committee Form.

Graduate advisors support the mission of the university and reflect the high standards of leadership in graduate education, as defined by the Council of Graduate Schools in the U. S.

ApplyTexas Application Deadlines

Graduate Council and Meeting Minutes

Student Information System (SIS)

Please contact ITAC ( for assistance with BDMS. If the questions are with GATS directly, The Graduate College will continue to assist you.

Changing Banner password and syncing with BDMS:
Please be reminded that BDMS uses your Banner password and Banner passwords expire once a year.  If anyone is having trouble accessing Banner, please log into Banner (access via CatsWeb, Faculty Staff, Business Menu, first item), and on the right side of the screen, click Change Banner Password.  If your password has expired, you may need to enter a new one immediately upon login.

Once in Banner, on the toolbar, just to the right of center, you will see an icon with a magnifying glass.  Click that and your new password will be synchronized to your BDMS password.

Please review the following documents for other instructions:
How to Set Trusted Sites – for users
Set up a PC to use Doc Mgt
BDMS Set Up for GATS

Student Information System Log-In Information