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Dissertation Defenses
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San Marcos, TX 78666-4684
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Candidate Information & Graduation

hooded students
 

Fall 2014 Commencement will be December 12 and 13, 2014

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Applying for Graduation

You may apply online for graduation through the new Self-Service Banner system.  Please continue to view this Graduate College website for graduation instructions and important deadlines. Undergraduate (bachelor's) students need to contact the Advising Centers for specific information about applying for the undergraduate graduation.

All Master's and Doctoral students must apply for graduation in order to be considered a candidate for graduation.  The deadline to apply for Fall 2014 graduation is October 10, 2014.
 

Masters Comprehensive Exam

All candidates for graduate degrees must pass one or more comprehensive examinations, either written, oral, or both, covering at least the field of concentration and the thesis if one is written. Students seeking more than one degree must take a comprehensive examination for each degree major. The examination for a master’s degree may not be taken until the student has completed at least 18 semester hours of graduate degree credit and may not be taken before the final term if the student has a grade deficiency. Master’s degree students may take the comprehensive exam without being enrolled in coursework. However, an F-1 non-immigrant international student must contact the International office at 512-245-7966 to verify that he or she is in lawful F-1 status, especially if the comprehensive examination is the final requirement remaining to complete his or her academic program.

Arrangements for the examination may be made with the student’s graduate advisor or the department chair. The results of the master’s comprehensive examination form must be filed in the Office of The Graduate College at least ten days before the commencement at which the degree is to be conferred. The department is responsible for submitting the report to the Office of The Graduate College.

Diploma Name Change

FOR GRADUATING CANDIDATES:

The name on your diploma will appear as the name we have on file (class schedule/transcripts).  To change your name to your legal name you must follow the procedure directed by the Registrar's Office.

What will print? Your name will be printed on your diploma exactly as it appears in the Texas State information system.

How do you update? Go to http://www.registrar.txstate.edu/our-services/personal-info-update.html to obtain the Personal Information Update Form and instructions.  To add your legal middle name on the diploma or to make a correction to the way your legal name currently appears.
**NOTE: Any student that is also a current employee at the university must submit a copy of their Social Security Card with full name indicated.  This is a requirement of Human Resources and no exceptions are allowed. 
(Please note that the Registrar’s Office will not change your name to anything other than your legal name.)

When will changes be made? Your name, diploma, and program may be different for changes made after the graduation application deadline.  Please review the Graduating Candidates section of the University Registrar's web page.

Thesis Information for Masters Candidates

You must be registered for a thesis course during the semester in which your thesis is completed and submitted to Alkek Library.  The following steps are required:

1. You must have an approved thesis proposal on file in The Graduate College prior to submitting the thesis for review.  One copy of the Proposed Thesis Research form, with original signatures of committee members and department chair, and attached thesis proposal is submitted to the Graduate Dean for approval.  If your thesis topic involves human subjects or vertebrate animals, you must secure compliance with the Texas State Institutional Review Board (human subjects) or the Texas State Institutional Animal Care and Use Committee (vertebrate animals) prior to submitting your thesis proposal form to The Graduate College and prior to beginning research.

2. While writing the thesis, please refer to The Graduate College Guide to Preparing and Submitting a Thesis or Dissertation available online.  You must follow the formatting (margins, page numbering, etc.) specified in the Guide.

3. Once the thesis is approved by the committee it is then submitted to the Dean of The Graduate College.  Once the thesis is submitted to The Graduate College only revisions required by The Graduate College may be made to the document.  There are two options for submitting the thesis: Hard-copy Submission Option and Vireo On-line Submission Option.  The following must be submitted to The Graduate College:

  1. The Thesis/Dissertation Committee Approval form bearing original signatures of the student and all committee members.
  2. One (1) copy of the thesis in final form, approved by all committee members, on standard paper (Hard-copy Submission Option) or pdf of the thesis in final form, approved by all committee members, uploaded in the on-line Vireo submission system (Vireo On-line Submission Option).

4. Please review deadlines for this semester at http://www.gradcollege.txstate.edu/Thes-Diss_Info/T-D_Deadlines.html.  Thesis are reviewed by the Office of The Graduate College in order of receipt.  It is to the student’s advantage to submit the dissertation as early as possible.

5. The thesis is reviewed by Graduate College staff and the Graduate Dean. You will be notified of any required revisions.  If revisions are required, you will need to correct and resubmit the thesis to The Graduate College to verify that necessary edits have been made.

6. After the Dean of The Graduate College approves the thesis, the process is as follows:

For the Hard-copy Submission Option:

  • Pick up the thesis. The Office of The Graduate College will electronically send the thesis card to the Alkek Library.
  • Take one copy of the thesis, printed on thesis quality paper, to the circulation desk in the Alkek Library.  Pay the binding fee.  The Alkek Library will bind additional copies submitted that the student wants bound for personal use.  The student will pay the binding fee for personal copies.
  • Submit the thesis to the Alkek Library no later than 5:00 p.m. on the final deadline listed here http://www.gradcollege.txstate.edu/Thes-Diss_Info/T-D_Deadlines.html.

For the Vireo On-line Submission Option:

  • Complete all required revisions no later than 5:00 p.m. on the final deadline listed here http://www.gradcollege.txstate.edu/Thes-Diss_Info/T-D_Deadlines.html.  No copies are required to be submitted to the Alkek Library.  However, the Alkek Library will bind copies submitted that the student wants bound for personal use.  The student will take the personal copies, printed on thesis quality paper, to the Alkek Library and pay the binding fee for personal copies.

7. If you do not complete the thesis requirements by the above deadlines, you must register the next term for an additional thesis course and reapply for graduation.

Dissertation Information for Ph.D./Ed.D. Candidates

You must be registered for a dissertation course during the term in which your dissertation is completed and submitted to Alkek Library. The following steps are required:

1. You must have an approved dissertation proposal on file in The Graduate College prior to submitting the dissertation for review. One copy of the Ph.D. Dissertation Proposal form, with original signatures of committee members, Ph.D. Program Director and department chair, and attached dissertation proposal is submitted to the Graduate Dean for approval. If your dissertation topic involves human subjects or vertebrate animals, you must secure compliance with the Texas State Institutional Review Board (human subjects) or the Texas State Institutional Animal Care and Use Committee (vertebrate animals) prior to submitting your dissertation proposal to The Graduate College and prior to beginning research.

2. While writing the dissertation, please refer to The Graduate College Guide to Preparing and Submitting a Thesis or Dissertation available online. You must follow the formatting (margins, page numbering, etc.) specified in the Guide.

3. Once the dissertation is approved by the committee it is then submitted to the Dean of The Graduate College. Once the dissertation is submitted to The Graduate College only revisions required by The Graduate College may be made to the document. The following must be submitted to The Graduate College:

  1. The Thesis/Dissertation Committee Approval form, bearing original signatures of the student and all committee members.
  2. A PDF of the dissertation in final form, approved by all committee members, uploaded in the on-line Viero submission system. Some doctoral programs may require additional copies; check with the doctoral program director regarding additional program requirements.

4. Please review deadlines for this semester at http://www.gradcollege.txstate.edu/Thes-Diss_Info/T-D_Deadlines.html.  Note that the deadline to submit the dissertation occurs prior to the deadline to submit the Dissertation Defense Report form. Dissertations are reviewed by the Office of The Graduate College in order of receipt. It is to the student’s advantage to submit the dissertation as early as possible.

5. The dissertation is reviewed by Graduate College staff. You will be notified of any required revisions. If revisions are required, you will need to correct and upload the revised dissertation to The Graduate College to verify that necessary edits have been made.

6. After the Dean of The Graduate College approves the dissertation, the process is as follows:

  1. No copies are required to be submitted to the Alkek Library. However, the Alkek Library will bind copies submitted that the student wants bound for personal use. Personal copies are not required to be printed on archival quality paper. The student will take personal copies to the Alkek Library and pay the binding fee for personal copies.
  2. Ph.D/Ed.D students must submit the completed Survey for Earned Doctorates (SED) form to The Graduate College office by 5:00 p.m. on the final deadline listed here http://www.gradcollege.txstate.edu/Thes-Diss_Info/T-D_Deadlines.html.

7. If you do not complete the dissertation requirements by the above deadlines, you must register the next term for an additional dissertation course and reapply for graduation.

Fee Reduction for Graduate Candidates

QUALIFICATIONS VERIFIED BY THE GRADUATE COLLEGE:

Students who meet the following qualifications are entitled to a one-time fee reduction under V.T.C.A., Education Code, Section 54.051 (UPPS 02.01.10):
  1. Must be a resident of the state of Texas.
  2. Must be enrolled only in thesis courses (5199B, 5299B, 5399B, 5599B) or dissertation courses (7199, 7299, 7399, 7599, 7699, 7999).
  3. Must be in final semester or term of study and be a candidate for a graduate degree this semester.
  4. Must not have previously received a thesis or dissertation fee reduction.
  5. Must have thesis or dissertation proposal on file in the Office of The Graduate College.
PROCEDURE TO OBTAINING FEE REDUCTION

Students must follow these steps to obtain the fee reduction:
  1. Register for thesis or dissertation only.
  2. Download the form from the UPPS.
  3. Print and fill out form.
  4. Take form to Student Business Services (JCK 188). They will process the adjustment to the bill.
  5. Process must be completed prior to the 12th class day during fall and spring semesters or 4th class day during summer sessions.
REIMBURSEMENT OF FEE REDUCTION

If a student changes his/her degree program to non-thesis after receiving a thesis fee reduction, he/she must reimburse the University for the Fee Reduction received.

Letter of Completion

A student may request a “Letter of Completion” or “Letter of Anticipated Graduation” from The Graduate College, if certain requirements have been met. For more information, please email gradcollege@txstate.edu.


Graduate Ceremony Information

The commencement ceremony is our opportunity to recognize and celebrate your outstanding academic achievement. We encourage you to participate in this special celebration!

GAs

Options for purchasing Doctoral Regalia

  • The doctoral robe may either be  black with black trim or black with dark blue trim.
  • Studens have the option of selecting the traditional mortar board cap or the tam.
  • The Texas State doctoral hood is dark blue with the university colors (maroon and gold) on the inside.

Students renting robes from the University Bookstore are limtited to black on black.  This is the only rental available through the regalia vendor.