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Candidate Information & Graduation

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Applying for Graduation

You may now apply online for graduation through the new Self-Service Banner system.  Please continue to view this Graduate College website for graduation instructions and important deadlines. Undergraduate (bachelor's) students need to contact the Advising Centers for specific information about applying for the undergraduate graduation.

gradsAll Master's and Doctoral students must apply for graduation in order to be considered a candidate for graduation.  The deadline to apply for Spring 2014 graduation is March 7, 2014.  If you believe that you are an eligible candidate for Spring 2014 graduation and have missed the deadline, you may send a request to apply after the deadline to Dr. Andrea Golato, Dean of the Graduate College at gradcollege@txstate.edu.  The request should include the reason(s) for missing the deadline and why you should be given the opportunity to participate in the Spring commencement ceremony.  If you apply after March 7, 2014, your name may not be in the commencement program.

NOTE: If you are applying for a bachelor's degree, you must contact the appropriate undergraduate Advising Center for information about graduation application procedures or the ceremony.

Diploma Name Change

FOR GRADUATING CANDIDATES:

The name on your diploma will appear as the name we have on file (class schedule/transcripts). To change your name to your legal name you must follow the procedure directed by the Registrar's Office.

What will print? Your name will be printed on your diploma exactly as it appears in the Texas State information system.

How do you update? Go to http://www.registrar.txstate.edu/our-services/personal-info-update.html to obtain the Personal Information Update Form and instructions. To add your legal middle name on the diploma or to make a correction to the way your legal name currently appears.
**NOTE: Any student that is also a current employee at the university must submit a copy of their Social Security Card with full name indicated. This is a requirement of Human Resources and no exceptions are allowed.
(Please note that the Registrar’s Office will not change your name to anything other than your legal name.)

When will changes be made? Your name, diploma, and program may be different for changes made after November 12, 2013. The deadline for changing Fall 2013 graduates’ legal names for diploma is Thursday, January 9, 2014. Should you miss the deadline of Thursday, January 9, 2014 for name on diploma, there will be a $15.00 charge for reprint. You will be required to submit documentation at the time of reprint.

Deadline Information for Masters Candidates

 

Spring 2014 Summer 2014 Fall 2014 Spring 2015

Graduation Application

March 7, 2014 June 27, 2014
October 10, 2014  

Comprehensive Exam

April 25, 2014
July 28, 2014
December 1, 2014 May 1, 2015

Thesis due to the Committee

March 6, 2014
June 12, 2014
October 14, 2014 March 12, 2015

Thesis due to the Graduate College

April 7, 2014 July 8, 2014
November 6, 2014 April 13, 2015

Hard-copy thesis due to the Library.  Electronic thesis must be approved by the Graduate College.

May 1, 2014 August 1, 2014
December 4, 2014 May 7, 2015

 

Deadline Information for Ph.D./Ed.D. Candidates

 

Spring 2014 Summer 2014 Fall 2014 Spring 2015

Graduation Application

March 7, 2014 June 27, 2014 October 10, 2014  

Dissertation Defense Report Form

April 25, 2014 July 28, 2014
December 1, 2014 May 1, 2015

Dissertation due to the Committee

January 31, 2014 May 8, 2014
September 10, 2014 February 6, 2015

Dissertation due to the Graduate College

April 3, 2014 July 3, 2014
November 4, 2014 April 9, 2015

Dissertation due to the Library

May 1, 2014 August 1, 2014
December 4, 2014 May 7, 2015
Survey of Earned Doctorates due to the Graduate College May 1, 2014 August 1, 2014  December 4, 2014  May 7, 2015

 

Thesis Information for Masters Candidates

You must be registered for a thesis course during the semester in which your thesis is completed and submitted to Alkek Library. The following steps are required:

1. You must have an approved thesis proposal on file in the Graduate College prior to submitting the thesis for review. One copy of the Proposed Thesis Research form, with original signatures of committee members and department chair, and attached thesis proposal is submitted to the Graduate Dean for approval. If your thesis topic involves human subjects or vertebrate animals, you must secure compliance with the Texas State Institutional Review Board (human subjects) or the Texas State Institutional Animal Care and Use Committee (vertebrate animals) prior to submitting your thesis proposal form to the Graduate College and prior to beginning research.

2. While writing the thesis, please refer to the Graduate College Guide to Preparing and Submitting a Thesis or Dissertation available online. You must follow the formatting (margins, page numbering, etc.) specified in the Guide.

3. The completed thesis should be presented to the thesis committee with sufficient time allowed for careful review. The committee should receive copies of the thesis no later than March 6, 2014.

4. Once the thesis is approved by the committee it is then submitted to the Dean of the Graduate College. Once the thesis is submitted to the Graduate College only revisions required by the Graduate College may be made to the document. There are two options for submitting the thesis: Hard-copy Submission Option and Vireo On-line Submission Option. The following must be submitted to the Graduate College:

  1. The Thesis/Dissertation Committee Approval form bearing original signatures of the student and all committee members.
  2. One (1) copy of the thesis in final form, approved by all committee members, on standard paper (Hard-copy Submission Option) or pdf of the thesis in final form, approved by all committee members, uploaded in the on-line Vireo submission system (Vireo On-line Submission Option).

 

6. The thesis is reviewed by Graduate College staff and the Graduate Dean. You will be notified of any required revisions. If revisions are required, you will need to correct and resubmit the thesis to the Graduate College to verify that necessary edits have been made.

7. After the Dean of the Graduate College approves the thesis, the process is as follows:

For the Hard-copy Submission Option:

  • Pick up the thesis. The Office of the Graduate College will electronically send the thesis card to the Alkek Library.
  • Take one copy of the thesis, printed on thesis quality paper, to the circulation desk in the Alkek Library. Pay the binding fee. The Alkek Library will bind additional copies submitted that the student wants bound for personal use. The student will pay the binding fee for personal copies.
  • Submit the thesis to the Alkek Library no later than 5:00 p.m. on May 1, 2014.

For the Vireo On-line Submission Option:

  • Complete all required revisions no later than 5:00 p.m. on May 1, 2014. No copies are required to be submitted to the Alkek Library. However, the Alkek Library will bind copies submitted that the student wants bound for personal use. The student will take the personal copies, printed on thesis quality paper, to the Alkek Library and pay the binding fee for personal copies.

8. If you do not complete the thesis requirements by the above deadlines, you must register the next term for an additional thesis course and reapply for graduation.

Dissertation Information for Ph.D./Ed.D. Candidates

You must be registered for a dissertation course during the term in which your dissertation is completed and submitted to Alkek Library. The following steps are required:

1. You must have an approved dissertation proposal on file in the Graduate College prior to submitting the dissertation for review. One copy of the Ph.D. Dissertation Proposal form, with original signatures of committee members, Ph.D. Program Director and department chair, and attached dissertation proposal is submitted to the Graduate Dean for approval. If your dissertation topic involves human subjects or vertebrate animals, you must secure compliance with the Texas State Institutional Review Board (human subjects) or the Texas State Institutional Animal Care and Use Committee (vertebrate animals) prior to submitting your dissertation proposal to the Graduate College and prior to beginning research.

2. While writing the dissertation, please refer to the Graduate College Guide to Preparing and Submitting a Thesis or Dissertation available online. You must follow the formatting (margins, page numbering, etc.) specified in the Guide.

3. The completed dissertation should be presented to the dissertation committee with sufficient time allowed for careful review. The committee should receive copies of the dissertation no later than January 31, 2014.

4. Once the dissertation is approved by the committee it is then submitted to the Dean of the Graduate College. Once the dissertation is submitted to the Graduate College only revisions required by the Graduate College may be made to the document. The following must be submitted to the Graduate College:

  1. The Thesis/Dissertation Committee Approval form, bearing original signatures of the student and all committee members.
  2. A PDF of the dissertation in final form, approved by all committee members, uploaded in the on-line Viero submission system. Some doctoral programs may require additional copies; check with the doctoral program director regarding additional program requirements.

5. THE DEADLINE FOR SUBMISSION OF A DISSERTATION TO THE DEAN OF THE GRADUATE COLLEGE IS APRIL 3, 2014. Note that the deadline to submit the dissertation occurs prior to the deadline to submit the Dissertation Defense Report form. Dissertations are reviewed by the Office of the Graduate College in order of receipt. It is to the student’s advantage to submit the dissertation as early as possible.

6. The dissertation is reviewed by Graduate College staff. You will be notified of any required revisions. If revisions are required, you will need to correct and upload the revised dissertation to the Graduate College to verify that necessary edits have been made.

7. After the Dean of the Graduate College approves the dissertation, the process is as follows:

  1. No copies are required to be submitted to the Alkek Library. However, the Alkek Library will bind copies submitted that the student wants bound for personal use. Personal copies are not required to be printed on archival quality paper. The student will take personal copies to the Alkek Library and pay the binding fee for personal copies.
  2. Ph.D/Ed.D students must submit the completed Survey for Earned Doctorates (SED) form to the Graduate College office by 5:00 p.m. on the Thursday one week prior to commencement.

 

8. If you do not complete the dissertation requirements by the above deadlines, you must register the next term for an additional dissertation course and reapply for graduation.

Fee Reduction for Graduate Candidates

QUALIFICATIONS VERIFIED BY THE GRADUATE COLLEGE:

Students who meet the following qualifications are entitled to a one-time fee reduction under V.T.C.A., Education Code, Section 54.051 (UPPS 02.01.10):
  1. Must be a resident of the state of Texas.
  2. Must be enrolled only in thesis courses (5199B, 5299B, 5399B, 5599B) or dissertation courses (7199, 7299, 7399, 7599, 7699, 7999).
  3. Must be in final semester or term of study and be a candidate for a graduate degree this semester.
  4. Must not have previously received a thesis or dissertation fee reduction.
  5. Must have thesis or dissertation proposal on file in the Office of the Graduate College.
PROCEDURE TO OBTAINING FEE REDUCTION

Students must follow these steps to obtain the fee reduction:
  1. Register for thesis or dissertation only.
  2. Contact Office of Graduate College for verification letter (form).
  3. Take form to Student Business Services (JCK 188). They will process the adjustment to the bill. Graduate College will deliver the form if the student cannot come to JCK.
  4. Process must be completed prior to the 12th class day during fall and spring semesters or 4th class day during summer sessions.
REIMBURSEMENT OF FEE REDUCTION

If a student changes his/her degree program to non-thesis after receiving a thesis fee reduction, he/she must reimburse the University for the Fee Reduction received.

Letter of Completion

A student may request a “Letter of Completion” or “Letter of Anticipated Graduation” from the Graduate College, if certain requirements have been met. For more information, please email gradcollege@txstate.edu.


Graduate Ceremony Information

The commencement ceremony is our opportunity to recognize and celebrate your outstanding academic achievement. We encourage you to participate in this special celebration!

GAs

Options for purchasing Ph.D. Regalia

  • The Ph.D. robe may either be  black with black trim or black with royal blue trim.
  • Studens have the option of selecting the traditional mortar board cap or the tam.
  • The Texas State Ph.D. hood is royal blue with the school colors (maroon and gold) on the inside.

Students renting robes from the University Bookstore are limtited to black on black. This is the only rental available through the regalia vendor.